Clean IT

Large Format Scanning’s The Solution

Once upon a time, businesses such as solicitors, estate agents or any other kind of company which had to process a lot of paperwork had to also spend a considerable amount of money on space just to house all of the paperwork.

Thankfully, the digital era means that everything can be stored electronically. Large format scanning means that even the largest of property plans for example can quickly and safely be digitalised, stored and backed up.

This is beneficial for reasons other than simply saving space. Keeping large amounts of document hard copies in storage is a risky business; should there be any kind of disaster such as a fire, all of the information would be destroyed forever.

Using facilities such as large format scanning means that files can not only be stored digitally on a hard drive, but copies can be made onto CDs, or you could utilise online backup services where should all of the information on a computer be lost, there would be a simple way to retrieve it all.

It’s imperative that businesses back up hard copies digitally as the loss of a large number of documents could prove fatal to a company. It’s a more convenient way of safekeeping information. Document storage itself, in the form of paying a document storage company to keep hold of hard copies for you, is another option, but you will still be paying an excess for physically storage which of course is eradicated if everything’s digital.

Back up your hard drives!

Hard drives eh? The biggest threat to them is the people they have to deal with. It’s no wonder that hard drive recovery is such big business.

But why do they have to be so complicated? Hard drives and the recovery of them aren’t things instantly or even easily fathomable to the average human, and they should be. As our lives slowly slide from the realms of reality on to and in to computers, will we all gradually accumulate the knowledge as to how to properly deal with and fix these machines?

Will something like hard drive recovery eventually become innate; second nature? Probably not. If we all had the potential to become doctors of computers, we’d surely have been born with the ability to be doctors for our own bodies.

What’s weird is that backing up your own data, and thus avoiding having to seek hard drive recovery, is relatively easy. You don’t need to do much to make copies of stuff. What’s weirder is when people have stuff on their computer, personal stuff, and they REALLY wouldn’t want anyone else to see it, but then they don’t bother to back that up either.

This happened to a friend a while ago and it still annoys him when I joke that the people at the hard drive recovery place all get to have a good look at everything that’s recovered whether it’s labeled as confidential or not.